Privacy Policy

1.Privacy Policy

We are committed to protecting your data. ETH Zurich considers the protection of not only your personal data, but all data, to be of the utmost importance. As part of the measures taken in this respect, we process personal data in accordance with Swiss data protection legislation and, where applicable, in accordance with the EU General Data Protection Regulation (GDPR).

In the following, we will inform you of which data pertaining to visitors and users of the website https://www.icho2023.ch is collected, processed and disclosed by ETH Zurich as well as of the measures taken to ensure the security of this data.

2.Meaning and purpose of IChO 2023

IChO 2023, a non-profit project hosted by ETH Zurich, is a platform connecting chemistry enthusiasts from all over the world. The first IChO in Switzerland takes place from 16 - 25 July 2023, and expects around 900 participants, mentors and volunteers from around 90 countries and areas. Besides two chemistry exams the young talents will experience a wide range of cultural activities as well as the picturesque landscape of Switzerland.

Goals

Promoting young talents in STEM* subjects - especially chemistry - with an attractive extracurricular educational programme
Motivating young people from all over the world to study chemistry in Switzerland
Public relations work on the topic of chemistry using an image campaign
Positioning Switzerland as a leading location for education, research and innovation

*Science, Technology, Engineering and Math

3.Use of data

This Privacy Policy applies to the web pages of IChO 2023 https://www.icho2023.ch hosted by ETH Zurich. It only collects personal data that is required in order to achieve the aforementioned objectives and organise the International Chemistry Olympiad 2023 event (data minimisation). ETH Zurich only stores your personal data for as long as is required for the purposes described in section 2. Stored data is managed with care and protected against misuse. Personal data may be disclosed to authorities if required by mandatory legal provisions or official orders, e.g., for the purpose of legal action or criminal prosecution.

Every person is entitled to have their privacy protected and to have their personal data protected against misuse. ETH Zurich complies with the relevant principles with regard to its web pages and web services.

Where access to third-party electronic services is provided via links, please consult their terms of use and privacy policies. ETH Zurich is not responsible for the content or data protection practices of these other providers.

3.2.Server log files

The following information is stored in log files when you access the IChO 2023 website:

referrer URL
IP address of the accessing computer
time of the server request

This data is used without identifying you personally. It serves us to improve communication on the website. It will not be merged with other data sources.

3.3.Tracking settings (web analysis)

In order to better adapt the content structures and navigation mechanisms of the IChO 2023 web pages to the needs of its users, the page views and the clicked elements within the pages are logged and analysed.

In order to do this the IChO 2023 website uses features of the web analysis service Google Analytics provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and from Wix.com Ltd., Nemal St. 40, 6350671 Tel Aviv, Israel.

Google Analytics, Google Search Console and Wix.com uses cookies. These are small text files which are stored on your computer and allow your use of the website to be analysed. The information about your use of the website that is generated by the cookie is usually transferred to a Google server in the USA or an Wix server anywhere, including Europe and the USA and stored there.

Google and Wix analyses your user behaviour in order to optimise its web presence and advertising, for instance.

You can view the Google Analytics and Search Console privacy policy Privacy Policy – Privacy & Terms – Google and the Private Policy of Wix.

3.4.Cookies

This website uses cookies. Cookies are small text files that are permanently or temporarily stored on your computer when you visit this website. The purpose of cookies is, in particular, to enable use of the website to be analysed for statistical evaluation and continuous improvement. You can deactivate some or all cookies at any time by adjusting your browser settings. If cookies are deactivated, you may no longer be able to use all the features of the website.

3.5.Social networks and other third-party services

IChO 2023 of ETH Zurich manages various accounts on social networks. These pages or services are provided and operated by third parties. Each of these sites has its own privacy policy.

In order to offer you optimised online services, services from third-party providers (YouTube, Twitter, Facebook, Instagram) is directly integrated into the IChO 2023 website. These providers use cookies. User data is automatically transmitted to these companies when you use the IChO 2023 website (e.g., the type of device you are using and your IP address). By using these services , you accept to comply with the terms & conditions as well as the privacy policy of the respective provider. Users must be aware and accept that data may be collected and passed on to third parties via these services. If users also have their own registered account with one of these services, the operator may assign this transmitted information directly to their respective personal account.

ETH Zurich has no influence on the collection and subsequent use of data by these third-party providers. ETH Zurich cannot control the extent of, the place of data storage or the duration of data storage. Nor can ETH Zurich influence the extent to which these providers comply with any existing erasure obligations, which data analyses they perform or whether they recombine the data and to whom they transfer the data to.

3.6.YouTube

As soon as you access a IChO 2023 web page containing an embedded YouTube video, a connection to the YouTube servers is established and YouTube (Google LLC subsidiary) plug-ins are used in individual cases. This lets YouTube know which page has been visited and from which IP address. You can find more information about the handling of user data in YouTube’s terms and policy.

3.7.Twitter

Twitter, Inc. is an American microblogging and social networking service through which users publish and interact with messages known as “tweets”. When you use Twitter, even if you only view tweets, Twitter receives individual pieces of personal information from you, such as the type of device you are using and your IP address. You can find information about the handling of user data in Twitter’s privacy and cookies policy.

3.8.Facebook and Instagram

Instagram, Inc. and Facebook, Inc. are American online social media and social networking services owned by the company Meta. You can find information about the handling of user data by Facebook and Instagram in Facebook’s privacy policy and Facebook's cookies policy and in Instagram’s privacy policy and in Instagram’s cookies policy.

3.9.Google Forms

Google Forms is a survey administration software included as part of the free, web-based Google Docs Editors suite offered by Google.

IChO 2023 is using Google Forms to register and administer volunteers at ETH Zurich. By registering in Google Forms on IChO 2023 website, you agree that any data you enter, in particular personal data, has been lawfully collected and may be administered by ETH Zurich using the Google Forms Services under the Google Form policies: https://www.google.com/forms/about/. Your data will only be requested and used for the participation in the IChO 2023 at ETH Zurich.

4.Security

For reasons of security and in order to protect the transmission of confidential content, such as the enquiries sent by you to ETH Zurich as the site operator, the IChO 2023 website uses SSL/TLS encryption. You can identify an encrypted connection by the fact that the browser address bar changes from "http://" to "https://” and by the lock symbol in your browser bar

Additionally, ETH Zurich implements further technical and organisational measures to ensure that the data which is collected and processed via the IChO 2023 website

remains confidential and protected against accidental or unlawful access, alteration or disclosure, and loss or destruction.
Access to data is only granted to those who require access to the personal data on account of their function and role according to the principle of necessity (“need to know”).

The measures taken are determined by the type of information, the nature and purpose of its use, and the state of the art.

5.Validity

Should such be made necessary by the implementation of new technologies or legislation, ETH Zurich reserves the right to amend the Privacy Policy at any time with effect for the future. We therefore recommend that you regularly review the Privacy Policy.

6.Right to information

Should you wish to obtain information regarding your personal data being collected and processed, should you request the correction, erasure or blocking of such data, or have further questions regarding its use, please contact the ETH Zurich IChO 2023 team. You can contact the team at the following address:

ETH Zurich

IChO 2023

HCI J 343

Vladimir-Prelog-Weg 1-5/10

8093 Zurich

info@icho2023.ch

End of the Privacy Policy. Last amended: 06. January 2023